Terms of Reference
Urchfont Neighbourhood Development Plan.
To produce a plan for the Parish of Urchfont, which will provide a clear vision for the future sustainability of the community socially, economically and environmentally and to produce practical proposals to the implementation of this by the Parish Council and other community groups over the next 5 years and annually thereafter on a rolling basis. Reviews will be based on the relevant action plans which are adopted.
In undertaking this task the Steering group should have regard to:
- The earlier Parish Plan and its recommendations
- The future viability of the School; church; shop; pub; village hall; Urchfont Manor; clubs & societies; locally based businesses and other facilities based in the Parish
- The Government’s proposals for the Localism Bill and, in particular, Neighbourhood Development Plans. All to be undertaken in consultation with the Planning Authority at Wiltshire Council.
- A full review of the demographic makeup of the Parish housing stock, which will be a necessary requirement before a Plan is adopted.
- The practical implications for the local community in managing change, socially, economically and environmentally
- The involvement of the whole Parish in the production of the Neighbourhood Development Plan
The Steering Group is asked to produce overall objectives and an action plan with measurable outputs and options/choices which can be presented to the Parish.
Parish Council Working Group to develop a Community Access/Travel Plan to initially incorporate School, Pre-school, Village Playing Field and Cricket Ground.
Members: 3 Councillors and 3 Residents
Nicky Mitchell, Bill Donald, Royston Thomas, Lisa Kinnaird, Emma Little and Jane Sanger
Investigate the following issues, including interaction with other interested parties, and make proposals to the Parish Council on potential resolution / improvement schemes:
- Improvement of pedestrian and cyclist safety at School Top Green Entrance
- Creation of a safe pedestrian and cyclist access to the Village Playing Field and connection to the new northern pathway to Oakfrith Wood
- Reduction of the number of cars using the school drop off and collection points by encouraging car sharing, usage of the Community Bus, other buses / coaches and walking to school.
- Reduction of traffic congestion on Blackboard Lane.
5. Creation of a designated bus drop off/collection point for the School
6. Ensuring safe access to the Cricket Ground
Progress reports to the Parish Council are to be made on a monthly basis.
Approved 2nd April 2014
CEMETERY DAMAGE WORKING GROUP
Members: Royston Thomas, Margaret Simper, Dave Mottram and Bob Lunn
To address damage caused in Urchfont Cemetery by vehicle(s), sometime early in 2014.
Taking account of Consecrated and Unconsecrated ground regulations and associated Diocese Registry approval needed for all work(s), consultation with vehicle users of the cemetery (e.g. funeral director(s), maintenance contractor, grave diggers) and Allotment Association (if necessary); investigate the damage, consider options and make proposals to the Full Council in relation to:
- Responsibility for the damage caused to date;
- Re-instatement of the damaged grass verge and installation of protective measures for the cremation area;
- Necessary improvements / modification of the cemetery drive and/or adjacent areas to facilitate movement of vehicles without the need to cross or damage grassed areas and burial grounds. Note that for regulatory and respect reasons, re-siting of cremation plots is not considered an option.
An initial report and proposals, with an indication of likely cost, is to be submitted to the Full Council for consideration and possible approval in principle at the May 2014 meeting. Fully costed proposals will require Full Council approval prior to implementation.
Approved 2nd April 2014
ROAD SAFETY/TRAFFIC SPEED WORKING GROUP
Urchfont parish has not experienced any significant road safety issues in recent years, but as a residential community whose basic road structure was laid out over 200 years ago, there are concerns about maintaining pedestrian, driver and vehicle safety with current levels of traffic and vehicle design/use.
The working group was set up pursuant to item 11 recorded in the minutes of the meeting of Urchfont Parish Council held on 12 February 2014, viz:
“Debate concluded with agreement to set up a working group consisting initially of DM and GD to consider the wider road safety issues and propose a way forward. BL asked that draft terms of reference, including a proposed reporting timescale, be provided for approval at the next meeting.”
Cllr David Mottram
Cllr Graham Day
The following activities of interest and actions are offered for full Urchfont Parish Council discussion and agreement:
ACTIVITY 1 – Traffic Speed on B3098
This is a designated CAT secondary distributor in the Wiltshire Council Road Classification system, and carries a 30mph speed limit between established boundaries towards the eastern and western ends of the village. An established Community Speedwatch Team currently operates at three approved sites along the road, and monitors the following at designated times of the month:
- the total number of vehicles passing through the village on this road
- the number of vehicles exceeding a speed limit advised by Wiltshire Police
When available, 6 months worth of statistics should be presented to UPC to enable discussion as to whether this exercise is producing any measurable improvement in reducing the percentage, and total number, of vehicles driving though the village at illegal speed.
ACTIVITY 2 – Extension of the 30mph limit on the B3098
UPC , with support from Wiltshire Councillor for Urchfont & The Cannings, is already engaged in an exercise to extend the limits of the 30mph area to ensure that all houses in Urchfont are included within the restricted area.
It is proposed that UPC continue to work with our Wiltshire Councillor in a continuing process designed to extend the boundaries of the 30mph area. Limited progress has been made to date i.e. traffic planners have agreed to introduce a 40mph limit (a reduction from the existing 50mph limit) on the B3098 immediately west of Urchfont but their proposed 40mph extends eastward into the existing 30mph limit. This is clearly not acceptable, but the hope is that further persuasion may produce the desired result. The challenge with this approach is that there is no defined time-scale to success.
ACTIVITY 3 – Reduced traffic speeds within Urchfont village core
There is a view that a lower speed limit should be applied within the core of the village - - particularly along the High Street, The Green and the vicinity of the school and the Village Hall. Access to this area is achieved via 3 roads: - The High Street (via entrance at the triangle), Blackboard Lane, and Crookwood Lane. Wiltshire Council recognises the benefits of 20mph areas and zones as a contribution to enhanced pedestrian safety and a reduction in the number of accidents within the more heavily populated areas of rural villages.
UPC has submitted a proposal for a 20mph speed limit in the centre of Urchfont to Wiltshire Council. This submission is one of 10, of which a maximum of 2 will probably be implemented. We await the outcome of the appraisal process later this year.
ACTIVITY 4 – Safety at eastern exit from Wedhampton
Most residents acknowledge that exiting Wedhampton by vehicle via its eastern junction with the A342 is dangerous. The prescribed route for the Urchfont Community Bus service always avoids this junction.
Consult with Wedhampton residents, Wiltshire Council and Wiltshire Police traffic management about the benefits of making this junction a No Exit junction from Wedhampton onto the A342.
ACTIVITY 5 – Parking in the parish
Indiscriminate vehicle parking in the community can restrict access and traffic flow. While this can be a useful measure in reducing vehicle speed, it allows for other dangers (e.g. children running into roads from behind parked vehicles; inability of emergency response vehicles to access specific locations in the event of an emergency).
The general issue of parking is also a prevalent and topical issue in the vicinity of the school, particularly at the beginning and end of the school day. There is already active discussion about the competing needs for parking between parents and drivers of the school bus run.
Compile a list of “hot spots” where on-road parking is a particular problem, and review possible amelioration actions e.g. encouragement to use garages and/or driveways, road markings. Contributions from other UPC Councillors to this exercise would be welcomed.
ACTIVITY 6 - Review of road signage
There is some eccentric road signage within Urchfont, the most extreme example possibly being the National Speed Limit sign on Crooks Lane some 30 yards from the junction with the B3098.
Compile a list of all road signs within Urchfont to check for their validity and mutual compatibility.
ACTIVITY 7 – Large agricultural machinery
There is ongoing discussion about the effects of large agricultural vehicles moving through the vehicle – reference the recent discussion about straw being brushed off trailers and blocking the surface water drains.
Re-consider the feasibility of a “tractor bypass” following completion of all land ownership transfers following the sale of Urchfont Manor.
Approved 14th May 2014
UPC SECTION 106 WORKING GROUP TOR
Lead Councillor: Cllr Andy Stephens
Members: Cllrs Helen Gibb, Charlotte Hill-Baldwin and Liz Clifton-Page
Objective: To ensure that available Section 106 funds are fully claimed and utilised for the benefit of the Parish.
The Working Group will:
- Ensure that they are fully aware of and understand the Section 106 application process, conditions, criteria, available funding and timeframes for submission /progression of applications.
- Ascertain comprehensive details of all proposals made for the use of Section 106 funds ensuring that this includes estimated cost, location proposed, whether planning and other approvals will be required, H&S considerations and potential limitations on use (e.g. age groups, availability etc); liaise with proposing organisations / individuals as necessary.
- Evaluate each proposal against Section 106 criteria, community benefit, funding availability and other considerations using a common set of evaluation criteria.
- Make recommendations for approval by the Parish Council on the way forward on each proposal, including how and when the applications should be submitted to Wiltshire Council. Target date for this action to be achieved is for presentation at the April 2015 meeting.
- When approved, submit application(s) to Wiltshire Council for approval and progress action.
- Co-opt a representative for each approved proposal onto the Working Group to assist with funding applications and implementation.
- On the understanding that the Parish Council will need to initially fund projects and reclaim approved funds from Wiltshire Council, establish availability of such funds within the Council and / or other organisations.
- Establish what other funding streams may be available to supplement Section 106 funds to maximise project opportunities (e.g. Lottery, Area Board); where appropriate make application(s) for funding.
- When funding streams are approved, ensure that projects are managed and implemented in a timely manner.
- Provide a written progress report to the Parish Council meeting each month.